> ## Documentation Index
> Fetch the complete documentation index at: https://docs.getqr.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Invite members

> Invite teammates to your GetQR workspace to share QR codes, templates and scan analytics.

Invite teammates to your workspace so they can work on the same QR codes, templates and statistics. Members use your plan and never see your billing.

## Before you start

* You need the Admin role. Only the workspace Admin can invite members.
* Your subscription must be active.
* A workspace has **5 seats**. You (the Admin), every member and every pending invitation each use one seat, so you can have up to 4 teammates. Expired invitations don't use a seat.
* Each person can belong to only one GetQR workspace. You can't invite someone who already has a workspace of their own or belongs to another one.

## Invite people

<Steps>
  <Step title="Open your account settings">
    Click your name at the bottom of the sidebar, then click **My Account**.
  </Step>

  <Step title="Open the Members tab">
    Click **Members**.
  </Step>

  <Step title="Start an invitation">
    Click **Invite**. If you're the only member so far, click **Invite members**.
  </Step>

  <Step title="Enter email addresses">
    Type or paste one or more email addresses. Separate them with spaces or commas, or press Enter after each one. The form shows how many seats you have left.
  </Step>

  <Step title="Choose a role">
    Under **Role for invites**, select **Editor** or **Viewer**. Everyone in this batch gets the same role.
  </Step>

  <Step title="Send the invitations">
    Click **Send invitations**. The button shows the number of invitations, for example **Send 2 invitations**.
  </Step>
</Steps>

Each person gets an email with a link to join. The invitation is valid for **3 days**. Until they accept, they appear on the **Invitations** tab as **Pending**, with the days left before it expires.

<Tip>
  To invite people with different roles, send one batch per role.
</Tip>

## Roles you can give

| Role | What they can do |
| - | - |
| **Editor** | Create, edit, manage. Works on QR codes, templates and scheduled reports. |
| **Viewer** | Read & download only. Views QR codes and statistics and downloads QR codes. |

You can't invite another Admin: each workspace has one Admin, the account owner. See [Roles and permissions](/members/roles-and-permissions) for the full list.

## What the invited person does

<Steps>
  <Step title="Open the invitation email">
    The email comes from GetQR and names the person who invited them and their role.
  </Step>

  <Step title="Click the link in the email">
    The link signs them in to GetQR and adds them to the workspace. No separate sign-up or payment is needed.
  </Step>

  <Step title="Start working">
    They land in your workspace dashboard and see its QR codes.
  </Step>
</Steps>

## Common issues

<AccordionGroup>
  <Accordion title="“That person already belongs to a workspace or has a pending invite.”">
    Either the address already has a pending invitation to your workspace (check the **Invitations** tab), or the person already has a GetQR workspace. A person can belong to only one workspace, so invite a different email address, or ask them to use one that isn't linked to a GetQR account.
  </Accordion>

  <Accordion title="“This workspace is limited to 5 seats.”">
    All seats are taken by members and pending invitations. Remove a member or revoke a pending invitation, then try again. See [Manage access](/members/manage-access).
  </Accordion>

  <Accordion title="The Invite button is greyed out">
    All 5 seats are in use. Hover over the button to see **Remove someone to free a seat**.
  </Accordion>

  <Accordion title="“You can invite up to N people at a time”">
    You entered more addresses than you have free seats. Remove some addresses or free up seats first.
  </Accordion>

  <Accordion title="I can't see the Members tab">
    Only the workspace Admin sees **Members**. Editors and Viewers can't invite people.
  </Accordion>

  <Accordion title="The person didn't get the email">
    Ask them to check their spam folder and confirm the address you entered. If the invitation expires, resend it from the **Invitations** tab. See [Manage access](/members/manage-access#resend-or-revoke-an-invitation).
  </Accordion>

  <Accordion title="“This invitation has expired.”">
    The invited person used the link more than 3 days after you sent it. Resend the invitation from the **Invitations** tab.
  </Accordion>

  <Accordion title="“You already belong to another workspace, so this invitation can't be accepted.”">
    The invited person joined or created another GetQR workspace after you invited them. They can't be in two workspaces. Invite a different email address.
  </Accordion>
</AccordionGroup>

## What's next

<CardGroup cols={2}>
  <Card title="Roles and permissions" href="/members/roles-and-permissions" />

  <Card title="Manage access" href="/members/manage-access" />
</CardGroup>


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